Sr. Administrative Assistant, Human Resources

Job Summary

Baptist Health is seeking a proactive and highly organized Senior Administrative Assistant to support HR team. This role will involve managing calendars, providing team support, handling basic bookkeeping tasks, and overseeing the ordering of office supplies and equipment. If you are a detail-oriented professional who thrives in a fast-paced environment, we would love to hear from you!

Key Responsibilities:

• Executive Support: Manage and coordinate calendars for two HR Vice Presidents, scheduling appointments, meetings, and travel arrangements as needed.
• Multi-tasking: Provide administrative support to multiple team members, ensuring that all tasks and responsibilities are handled efficiently.
• Bookkeeping: Process invoices, track receipts, and perform basic bookkeeping tasks to assist the HR department with financial recordkeeping.
• Office Supply Management: Responsible for ordering office supplies and equipment, including copier/printer maintenance, ensuring the HR department is always fully stocked and operational.
• General Administrative Duties: Perform various office duties and assist the HR team with any additional tasks as required, contributing to the smooth operation of the department.

Education Required

High School Diploma/GED

Education Preferred

Associate's Degree

Experience

• 2+ years proven experience as an administrative assistant, executive assistant, or in a similar role, preferably within HR.
• Strong organizational and multitasking skills, with the ability to manage multiple tasks at once.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic understanding of bookkeeping and invoice processing.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and time management skills.
• Experience with HR systems and software preferred.
• Familiarity with office equipment maintenance and supply ordering processes preferred.

License and Certification

None

Location

Location Overview

Baptist Health, founded in 1955, is North Florida’s most comprehensive health care system and the area’s only non-profit, mission-driven, locally governed health care provider. Baptist Health has over 200 points of care throughout the Northeast Florida region, including our six award-winning hospitals: Baptist Medical Center Jacksonville, Wolfson Children’s Hospital, Baptist Medical Center Beaches, Baptist Medical Center Clay, Baptist Medical Center Nassau and Baptist Medical Center South. The most preferred health care system in the region, Baptist Health also includes 57 primary care offices, as well as home health, behavioral health, pastoral care, rehabilitation services, occupational health and urgent care.